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Frequently Asked Question
Calybra comes with a database of around 200 pastry and ice cream ingredients and some demonstration recipes. Adding new ingredients and recipes can be done in a very simple way in three different methods: directly from Calybra using the touch screen, through the use of the Calybra Center software which can be used on any Windows computer, or through the use of the Calybra Box management software on any device (PC, Mac, tablet, and smartphone).
Each system adopts the most appropriate methods to synchronize data from one device to another, and in the case of Calybra Box, data is synchronized in real-time.
After you have entered a recipe into the system for the first time, Calybra will use the proportions between the ingredients to calculate the quantities of each individual product to be weighed using the automatic recalculation function. The recalculation can be done at any time, even after some of the ingredients have already been weighed. Calybra will remember everything that has already been weighed and will indicate the quantities to be added for each ingredient.
It is a complete laboratory management system for ingredient traceability and inventory control, from the purchase of raw materials to the sale of the finished product. It interfaces in real time with one or more Calybra devices, controlling all productions. It allows you to verify the correct production of each recipe, indicating any anomalies. It automatically notifies you when minimum stocks are reached and allows you to restore optimal stocks. It automatically produces documents for the sale of the finished product in the case of sales to “third parties”.
You do not need specific knowledge for installation. The equipment, when delivered, is already configured according to the customer’s needs and ready to use. Our technicians will provide remote assistance and training for the correct start-up of the system. For more complex systems, we provide installation, system start-up, and training services at the customer’s location.
The labels are completely customizable and you can print practically any information in addition to the data required by EU Reg. 1169/2011. Ingredient list with allergen highlighting, company data, recipe description and any commercial name, company logos, and those released by external bodies (Bio and CE), barcodes, production dates, expiry dates, production lots, and nutritional values automatically calculated by Calybra. Normally, different label layouts are set based on actual needs. You can choose the desired format when printing.
Recipes can be grouped into Categories (e.g. Pastry; Ice Cream, etc.) and each Category can be further divided into Subcategories (e.g. Ice Cream: Creams; Fruit; Sorbets, etc.)
You can start a quick search using the “search” button.
There is no limit.
It is possible to enter additional information that can be viewed by the operator during weighing:
-brief notes for each ingredient for that specific preparation (e.g. “room temperature” milk)
-general procedure for preparing the recipe with the inclusion of text, titles, and multimedia elements (videos and images)
-creation of “Phases” of preparation with indications of the procedure to be followed for that particular phase (processing, variegation, decoration, cooking, etc.)
With the “recalculation” function, you can start production from the quantity of any ingredient contained in that recipe; simply select the ingredient, weigh it, and recalculate the recipe. Calybra will automatically calculate the other ingredients to keep the recipe balanced.
Updates are planned. They are frequent and are always free. It is possible to update Calybra directly from our company remotely (with Calybra connected to the internet).
In the “Packaging” area, for each production, it is possible to print the label (according to regulations), which shows the corresponding alphanumeric code of its LOT.
From the label, it is therefore possible to trace back to the suspected production LOT and also to the LOTS of all the ingredients used for that specific production LOT.
In the “Preparations” area, all preparations made of finished products (and semi-finished products) are archived and stored.
It is sufficient to enter the LOT of the incriminated ingredient within the “search” field to trace back to the LOTS of all the preparations in which it was used.
If you use Calybra Box for traceability, it is also possible to trace the individual packaging of finished products that you have put on the market.
The System allows for automatic acquisition of production LOTS of finished products.
In the dedicated field, by entering an encrypted text string, it is possible to automatically obtain the LOT of the finished product expressed with any alphanumeric encoding preceded by the letter “L” (production date; AA_Nsett_Gsett.; etc.).
The LOTS of the ingredients can be entered directly during the acquisition phase of the goods arriving from the suppliers (DDT).
In real-time (via the web), the System communicates to the operator (Calybra station) the LOTS of the incoming ingredients. During the weighing phase, the operator will be presented with the LOTS in order of expiration and with an indication of the quantity (stock) available at that time.
With the cited article, food products cannot be sold without indicating the LOT they belong to.
The LOT must appear on the label or packaging of pre-packaged foods, or on the packaging or container of non-pre-packaged ones.
[The LOT can only be omitted in case the expiry date (or the minimum shelf-life) is expressed at least with the day and month. Any other dates are no longer suitable to replace the indication of the LOT, such as the packaging date.]
With the Calybra System, it is possible to have control over all the products that are part of the production chain.
The traceability of products is possible through the assignment of LOTS to both ingredients and finished products (recipes).